UC Google Contract
The University of
California has a contract with Google that provides assurances
regarding the security and privacy of customer information stored on
Google's systems. UC's contract with Google takes precedence if there
is a conflict with Google's posted terms or policies.
As part of adopting Google Apps for faculty and staff use, UC updated
its 2008 Google contract originally set up for student deployments. This
contract covers areas of concern to higher education and specifically to
CORE APPS: UCI faculty, staff, and students have access
to UCI Core Google Apps (Email, Calendar, Drive/Docs, Groups, Sites,
Hangouts, Chat, and Mobile). Our core Google Apps are governed by a
contract between the University of California and Google.
CONSUMER APPS: Additional Google Consumer Apps
(Blogger, Google+, YouTube, Picasa, Reader, etc.,) are governed by a
contract between YOU and Google. If you would like to use these Consumer
Apps with your @uci.edu account, you will need to agree to
govern these Consumer Apps.
Summary of UC Google Contract
Here are some of the key issues that are included in the UC/Google
contract and terms of service:
- UCI owns our content, Google has no ownership rights. Google may store
our data in any of their international data centers.
- Google agrees to "reasonable security standards" and will have standard
audits done. They will notify us about any security breach of our
- Google agrees to protect our information as they would their own. They
- We are responsible for responding to third-party requests for UC
information received by us or Google. Google will notify us about requests
it receives for UC information, to the extent permitted by law.
- Google agrees to let us know in advance about changes to the service or
terms of the agreement. So far, examples include Google's advance notice of
- No ads - the default setting is No Ads for faculty, staff and students
though Google may serve ads to they do to alumni if UC moves them to
- Google does scanning and indexing as part of offering the services like
searches, anti-virus and spam management.
- UC agrees to use "commercially reasonable" efforts to ensure that its
users comply with Google's Acceptable Use Policy, Google does not monitor
UC activity looking for violations of its Acceptable Use Policy. Google
will notify us if something comes to their attention - similar to how we
handle our Allowable Use Policy (Section III of the Electronic
- Google can suspend accounts if there has been a material breach of the
service agreement and UC does not take action.
- No fees - for the initial term of the agreement, there are no fees for
the service, though Google may offer premium services for a fee.
- Google agrees to comply FERPA requirements as a "school official"
consistent with FERPA's definitions.
Full Text of UC Google Contract
information is just a high level summary. The complete contract between UC
and Google is available to the UCI community with
UCI Google Account sign in.
Have more questions? You may contact the OIT Help Desk at email@example.com or (949) 824-2222.